ESPS Scheme AGM

Date: 3 November 2023

ELECTRICITY SUPPLY PENSION SCHEME (ESPS)
NOTICE OF ANNUAL GENERAL MEETING (AGM) OF SCHEME MEMBERS 2023

Notice is hereby given that the forty first Annual General Meeting of the Members of the Scheme will be held on Tuesday 21 November 2023 via electronic communication starting at 1.00 pm.

AGENDA

  1. Introduction and welcome.
  2. Confirm the Minutes of the fortieth Annual General Meeting held on 22 November 2022.
  3. Consider matters arising from the Minutes.
  4. Receive the Report of the Chair of Electricity Pensions Trustee Limited (“EPTL”) and the Scheme Secretary of the ESPS.
  5. Receive presentation on Current Pensions issues from the EPTL Legal Adviser.
  6. Receive a presentation on the Statement of Accounts for the year ended 31 March 2023.
  7. Receive a presentation on investment matters by EPTL’s Investment Adviser.
  8. Consider matters arising from the presentations.
  9. Receive the Statement of Accounts and Auditors’ report thereon, for the year ended 31 March 2023 and the Report by the Scheme Trustee for that year. The following link can be used to view the accounts www.espspensions.co.uk/#useful-documentation
  10. Member resolutions
  11. Consider any other competent business (see Notes to the agenda).
  • Consider resolution 1 proposed by Roger Barnard and seconded by Terry Johnston (see below).
  • Consider resolution 2 proposed by Roger Barnard and seconded by Terry Johnston (see below).
  • Consider resolution proposed by John Merritt (see below).

12. Date of the AGM 2024.

Dated 1 November 2023

Kevin Groves
Scheme Secretary to the ESPS

NOTES TO THE AGENDA

  1. The Annual General Meeting of the Members of the ESPS is held for the purpose of receiving the Scheme Trustee’s Report and Accounts and for the conduct of any general business of the Scheme. The Directors of EPTL, Officers of the Scheme and Scheme advisers also attend; Members’ partners are welcome but may not participate in any vote which takes place.
  2. Members are reminded that most matters relating to their pensions and the Scheme’s investments are the responsibility of their Group Trustees rather than of the Scheme Trustee, EPTL.  The Scheme Trustee cannot comment on individual Member or Group- specific matters.
  3. Members are reminded that in order to exercise their vote on any resolution they must be present at the meeting (including via electronic means).
  4. EPTL does not assume any responsibility for the accuracy of the information contained in Members’ resolutions. Members’ resolutions voted on and carried at the Scheme AGM do not have any power conferred upon them, and cannot instruct EPTL, Group Trustees, Employers, or others involved in the running of the Scheme.

Previous update: 21 August 2023

  1.  This update sets out arrangements for the 2023 Scheme AGM.
  2. The 2023 Scheme AGM will be held on Tuesday 21 November 2023 starting at 1pm. Like previous years the Scheme AGM will only be a virtual meeting. The formal Agenda will be posted in early November.
  3. The purpose of the Scheme AGM is to receive the Scheme Annual Report and Financial Statements 2022/23 and the Auditors’ Report, receive the report of the Scheme Trustee, and conduct any general business.
  4. Members have up to 28 days before the date of the Scheme AGM to submit a written resolution to the Scheme Secretary with a copy to the Company Secretary. Therefore, this year members will have until Tuesday 24 October 2023 to submit any written resolutions to the Scheme Secretary with a copy to the Company Secretary. Written resolutions should be submitted by both email and post using the following contact details:

Postal Address: Kevin Groves, Scheme Secretary, The Electricity Supply Pension Scheme Capita Pension Solutions Ltd, Hartshead House, 2 Cutlers Gate, Sheffield, S4 7TL.

  1. In order for members to exercise their vote on any resolution, they must be attending the meeting which this year will again require prior registration to access the video-link (see paragraphs 9 and 10 below).
  2. Any Scheme AGM resolutions received will be subject to approval following advice from EPTL's legal advisers, Fieldfisher. The notice formally convening the meeting will be issued at the end of October/early November once any written resolutions received have been considered.
  3. A copy of the minutes of the 2022 Scheme AGM excluding the names of the people who asked questions for data protection reasons is available on the ESPS website (espspensions.co.uk).
  4. The software to be used for the virtual Scheme AGM can accommodate up to 1,000 participants which significantly exceeds the normal level of attendance at the Scheme AGM, and allows members to vote on any resolutions, allows questions to be asked by participants by typing these in, and is accessed online. A member without internet access could join by telephone and listen but would not be able to vote or ask questions – so online access is recommended and preferred. Anyone who wishes to attend the Scheme AGM virtually will need to provide contact details. This information will be held to allow us to contact you if arrangements are changed and will be dealt with in accordance with data privacy legislation. If there are any resolutions, the individuals proposing and seconding the resolutions will be able to speak using the virtual software.
  5. If members wish to attend the Scheme AGM they will need to register.

These links, along with certain other Scheme AGM information (including the Privacy Notice) will also be shown on the ESPS website (espspensions.co.uk) in due course. 

Members are encouraged to register as soon as possible on the above links.

Adrian Furnell
Secretary to the Trustees

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  • Get in touch
  • ESPS:02476 472 544
    UPP:0800 368 6868
  • ESPS:Railpen, 2 Rye Hill Office Park, Birmingham Road, Coventry, CV5 9AB
    UPP:Fidelity Pension Service Centre, Beech Gate, Millfield Lane, Lower Kingswood, Tadworth, Surrey, KT20 6RP